DCC Vital – Careers Site Privacy Statement
1. Purpose of this statement
This privacy statement (this Statement) explains how and why DCC Vital (Vital) and certain of its subsidiaries (each, a Vital Company) process personal information (called Personal Data under applicable data protection law and in this Statement) that we collect from or that are provided to us by people with whom we have contact in connection with our careers site www.careers.dccvital.ie (Our Careers Website).
Please also refer to the Privacy Statement of our parent company, DCC Plc, available at https://careers.dcc.ie/content/Privacy-Statement/
2. When do we process Personal Data?
We may process your Personal Data:
2.1. If you visit our Websites
2.1.1. What Personal Data do we process about visitors to our Websites?
Generally, we process Personal Data about visitors to Our Careers Website. This may include:
The name of the domain and host from which you access the internet.
The internet protocol (IP) address of the computer you are using.
The browser software you are using.
The operating system you are using.
The date and time at which you access our Websites.
Vital and Vital Companies will also collect and process information about your interaction with our Websites using cookies. For more information on how we use cookies, please see section 10 of this Statement.
If you express an interest in working for, or apply for a role in, Vital or a Vital Company on Our Careers Website you will need to provide the following information:
- Name.
- Email address.
- Telephone number.
- Summary of your work experience
- Summary of your education.
2.1.2. What is the legal basis for this processing?
We rely on the following legal grounds for this processing:
Legitimate Interests, for example:
Providing access to our Websites and enabling their use.
Protecting the security and integrity of our Websites, IT systems and other systems.
Providing, improving, monitoring and testing the effectiveness of our Websites.
Ensuring the content on our Websites is presented in an effective, accessible and user-friendly format.
Monitoring metrics such as numbers of visitors, traffic data and demographic patterns.
Keeping users informed of developments in our business, where users have registered for the alert service on our Main Website.
With a candidate or potential candidate’s consent and at their request, to explore the possibility of, or prior to potentially, entering into a contract of employment:
Managing and undertaking recruitment activities, where candidates, or potential candidates have expressed an interest in working for Vital or a Vital Company by creating a profile to enable them to be informed of job postings by a Vital Company , or applying for a specific role.
If unfortunately we don’t offer you a role initially, keeping your data for a time so that we can re-consider you for other roles with Vital or a Vital Company.
We might also use your data to understand more about the demographics of people applying to work with us. This would be aggregated and anonymised so this information stops being personal data as we would not be able to identify you, and it would not be used to inform any decisions made about you.
2.1.3. When do we share your Personal Data?
We may disclose some or all of the Personal Data we collect from you to certain trusted third parties, in accordance with contractual arrangements we have in place with them, including:
- Suppliers and service providers who assist in the operation of our graduate programme.
- IT service providers.
- Suppliers and service providers who assist in selection activities or pre employment checks within a Vital Company
2.2. If you are a prospective, current or former employee of certain Vital Companies
2.2.1. What Personal Data do we process about prospective, current or former employees of Vital Companies in connection with the Our Career Website?
We process Personal Data about prospective, current and former employees of certain Vital Companies. This may include:
- Name.
- Contact details, including email address and telephone number
- Qualifications and career history.
- Contact information such as home addresses and who to contact in an emergency involving existing employees.
- Rewards and benefits information, including so that we can manage pension obligations for former employees and their beneficiaries.
- Special category Personal Data, for example on illness, disability or dietary requirements.
2.2.2. What is the legal basis for this processing?
We rely on the following legal grounds for this processing:
Legitimate Interests, for example:
- Considering applications for employment in Vital or a Vital Company, including on our graduate programme.
- Supporting existing employees in the development of their careers.
Performance of a Contract, for example:
- Paying salaries and other employment benefits.
- Administration of pension schemes for current and former employees and their beneficiaries.
Comply with Legal Obligations, for example:
- Paying taxes.
- Meeting health and safety obligations.
Consent, where we process special category Personal Data, for example on illness, disability or dietary requirements.
2.2.3. How do we share your Personal Data?
We may disclose some or all of the Personal Data we collect from you to certain trusted third parties in accordance with contractual arrangements we have in place with them, including:
- Suppliers and service providers to whom we outsource certain employment- and pension-related services, including recruitment consultants, organisations who provide psychometric tests for use during the selection process, suppliers who provide services relating to pre employment checks, payroll providers, pension advisors and insurance brokers and providers.
- IT service providers.
3. Personal Data that you provide to us
- It is your responsibility to ensure that all Personal Data you provide to us are complete, accurate, up-to-date, and not misleading.
- You may provide Personal Data to us about yourself or about other people. If you provide us with Personal Data about another person, you must ensure that you are entitled to disclose the Personal Data of that other person to us and that we may process that Personal Data in accordance with this Privacy Statement without having to take any further steps. It is your responsibility to ensure that the person concerned is aware of the content of this Privacy Statement.
4. How long do we keep your Personal Data?
We will keep your Personal Data for the longer of the following two periods:
- Any period required for the Performance of a Contract or to Comply with Legal Obligations.
- For as long as it is relevant to and useful for the purpose for which they were originally collected.
5. Transfers of personal data
- In certain circumstances we may transfer your Personal Data outside the European Economic Area. We only transfer your Personal Data where the EU Commission has decided that the third country in question ensures an adequate level of protection in line with EU data protection standards or where there are other safeguards in place to protect your Personal Data. If you would like to find out more about the safeguards that we have in place to govern the transfer of your Personal Data you can contact us at subjectaccessrequest@dccvital.com.
6. Transfers of personal data
- In certain circumstances we may transfer your Personal Data outside the European Economic Area. We only transfer your Personal Data where the EU Commission has decided that the third country in question ensures an adequate level of protection in line with EU data protection standards or where there are other safeguards in place to protect your Personal Data. If you would like to find out more about the safeguards that we have in place to govern the transfer of your Personal Data you can contact us at subjectaccessrequest@dccvital.com.
7. Your rights
You have a number of rights regarding access to and control of your Personal Data, including:
- Right of Access: You have the right to know what type of Personal Data Vital holds about you and to obtain a copy of these Personal Data.
- Right to Complain: You have the right to lodge a complaint regarding the processing of your Personal Data to the Data Protection Commission. Please see www.dataprotection.ie for more on this.
- Right of Erasure: In certain circumstances you may request that we delete the Personal Data that we hold about you.
- Right to Object: Where we rely on our Legitimate Interests to process your Personal Data, you have a right to object to this. We will not continue to process your Personal Data unless we can demonstrate an overriding Legitimate Interest in this.
- Right to Portability: You may request us to provide you with certain Personal Data which you have given us in a structured, commonly-used and machine-readable format and you may request us to transmit your Personal Data directly to another data controller where this is technically feasible.
- Right to Rectification: You have the right to have any inaccurate Personal Data which we hold about you updated or corrected.
- Right to Restriction: You have the right to request that Vital stops using your Personal Data in certain circumstances including if you believe that the Personal Data we hold about you are inaccurate or that our use of your Personal Data is unlawful. If you validly exercise this right, we will store your Personal Data and will not carry out any other processing of them until the issue is resolved.
Please bear in mind that your rights in relation to your Personal Data are not absolute and that we must be cognisant of other legal and regulatory obligations.
You can exercise your rights in relation to your Personal Data by contacting subjectaccessrequest@dccvital.com. We may request that you provide proof of your identity for security reasons and in order to prevent the unauthorised disclosure or misuse of Personal Data. We will only charge you for requests to access your Personal Data where they are unreasonable, unfounded or excessive. If, after contacting us, you are still not satisfied with our response, you have the right to lodge a complaint with the Data Protection Commission. Please see www.dataprotection.ie for more on this.
8. Changes to this Statement
- We may amend this Statement on occasion, in whole or part, at our sole discretion. Any changes will be effective immediately. You should check this page from time-to-time and take note of any changes we make, as they will be binding on you. We will include the effective date on each version of this Statement that we issue.
- If at any time we decide to use your Personal Data in a manner significantly different from that described in this Statement, or as otherwise disclosed to you at the time they are collected, we will notify you by e-mail or by telephone, and you will have a choice as to whether or not we use your Personal Data in the new manner.
9. Cookies and web beacons
We may collect information about your computer, including, where available, your IP address, operating system and browser type, for system administration and to collate aggregate information about how you browse our Websites. We use Google Analytics on our Websites. Google Analytics uses cookies and web beacons in connection with the services it provides.
Information about your general Internet use may be obtained by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. Web beacons may also be used. These facilitate the transfer of data from our Websites to the Google Analytics website. Cookies and web beacons help us to improve our Websites. They may be used to enable us to:
- Estimate usage numbers, patterns and related activity.
- Store information about how you accessed and use our Websites and your preferences, and so allow us to customise our Websites according to your individual interests.
- Recognise you when you return to our Websites.
Information collected may be transmitted to and stored by Google on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. You may refuse to accept cookies by activating the relevant setting on your browser. However, if you select this setting you may be unable to access certain parts of our Websites or be unable to avail of some services we provide. Unless you have adjusted your browser setting so that it will refuse cookies, cookies will issue when you log on to our Websites.
10. Contact
If you have any questions or concerns, please contact us on subjectaccessrequest@dccvital.com.