Deputy Payroll Manager

Recruitment for this role is carried out locally. To apply for this position, please visit the DCC Careers Site. Please do not click the apply button on this page as applications through this site are unmonitored and may not be picked up.

Flogas Britain is one of the largest distributors of off-grid energy in the UK and has 40 years’ experience of providing solutions to both commercial and domestic customers, principally in the form of liquid gas.  The business has a longstanding record of organic growth driven by new installations, underpinned by a strong technical engineering expertise and capability, which combined with several bolt-on acquisitions has resulted in its market share increasing from 10% to over 30%.

The business is at the forefront of the energy transition having developed a prominent track record in converting customers from higher emissions fuels to lower carbon and cleaner solutions for the last decade and is now well placed with a significant range of opportunities to develop and diversify into New Energies into the future in line with our 2040 vision to provide 100% renewable solutions to customers.

Flogas has been highly acquisitive in executing this strategy, investing over £50 million in the recent acquisitions of Protech, DTGen and Equity Energies, bringing together a compelling proposition of products, technologies, and services to support customers in navigating their energy needs through the transition and to execute their strategies in regard to energy cost, security and carbon emissions on their own pathway to net zero.

Flogas Britain has revenues of around £400 million and employs over 1,500 people across its multi-site operation across Britain with its headquarters in Syston, Leicestershire.

JOB PURPOSE

Flogas Britain Ltd are looking for an Deputy Payroll Manager to join the team based at our head office. Reporting to the Payroll Manager, you will oversee payroll operations to ensure accurate and timely processing monthly and weekly pay of 1300+ employees. 

Payroll consists of a weekly payroll (approx. 400 employees) and 3 separate monthly payrolls (approx. 900 employees). Pensions, Childcare Vouchers, Attachment of Earnings Orders, etc will also form a part of the payroll duties.
 

ACCOUNTABILITIES

•    Assist in the preparation and processing of both monthly and weekly payrolls alongside Payroll Manager.
•    Maintain and update payroll records by accurately collecting, calculating, and entering employee data, including timesheets and deductions.
•    Resolve payroll discrepancies and address employee inquiries regarding pay, ensuring timely and effective communication.
•    Prepare BACS and third-party payments, 
•    Manage payment of road toll fines and efficiently recharge costs to relevant departments.
•    Ensure compliance with all legislative regulations, verifying that payments are accurate and that elements such as maternity leave, pensions, and national insurance are calculated correctly.
•    Support the Payroll Manager in month-end accounting tasks and payroll reconciliations.
•    Assist with pension administration and maintain accurate records of employee contributions and benefits.
•    Generate payroll reports and export data to Excel for analysis and auditing purposes.
•    Collaborate closely with HR and Finance teams to ensure seamless integration of payroll processes.
•    Contribute to continuous improvement initiatives, striving for greater efficiency and effectiveness in payroll operations.
•    Review and update Standard Operating Procedures (SOPs) and assist in the development of training documentation for payroll processes.
•    Maintain a flexible approach to work, including the willingness to work planned overtime during peak periods to meet demand.
•    Assist with all ad-hoc payroll tasks and special projects as required.

This job description serves as a guideline and may not encompass all responsibilities associated with the role. The role holder may be required to undertake additional tasks as necessary.
 

JOB HOLDER REQUIREMENTS

Key Competencies:
•    Customer-focused attitude with excellent interpersonal skills.
•    Self-motivated with a strong work ethic.
•    Ability to work collaboratively as part of a team.
•    Strong organisational and time management skills.
•    Willingness to learn and develop skills in payroll and related areas.

Essential:
•    Bachelor’s degree in accounting, Finance, Human Resources, or a related field.
•    Minimum of 2-3 years of experience in payroll processing or administration.
•    Familiarity with payroll regulations and compliance requirements.
•    Knowledge of pension administration and employee benefits
•    Experience in processing multiple administrative tasks accurately and efficiently under tight deadlines.
•    Excellent verbal and written communication skills, with the ability to engage professionally at all levels within the organization.
•    Proven customer service skills in a fast-paced environment, maintaining a positive attitude.
•    Self-motivated and eager to learn, with a willingness to stay updated on HMRC and pension regulations.
•    Ability to work autonomously and as part of a team. 

Desirable:
•    Experience with payroll software or systems.
•    Experience of working with 3rd party outsourced payroll providers
•    Flexible working approach and adaptability to changing workloads.

TECHNICAL SKILLS

•    Experience of payroll processing software (E.g. iTrent) to facilitate accurate payroll management. 
•    Experience of Microsoft Excel (formulas, pivot tables, macros) and data analysis techniques to manage payroll data efficiently.
•    Understanding of payroll regulations, tax laws and compliance requirements, including knowledge of HMRC guidelines and pension legislation.
•    Ability to generate and analyse payroll reports, exporting data for auditing and management review. 
•    Knowledge for best practices for maintaining the confidentiality and security of sensitive payroll information. 
•    Skills in creating and updating training materials and documentation elated to payroll processed and procedures. 
 

Flogas Britain is committed to driving diversity and inclusion across its workforce, striving to attract and develop the best talent regardless of gender, age, sexual orientation, disability, neurodiversity, ethnicity or any other factor, and building a diverse and supportive culture of respect and fairness for all.  Candidates of all backgrounds are encouraged to apply.

Furthermore, Flogas Britain embraces flexible working and understand that we all have commitments outside work. We want to work with you to find a working pattern that both allows you a great work/life balance and allows us to provide an excellent service to our customers. If you feel that you would benefit from working a different pattern to that advertised, we encourage you to talk to us about this during the recruitment process.

Candidates with different flexibility needs are encouraged to apply.